Working at SRC

Relocating to Sweden?

Welcome! Please have a look at the info about Relocation and read more in the Newbie guide on good things to know when being new in Sweden!

A Beginners Guide to Swedish Academia can also be a valuable resource for those who are new to the system.

Always remember you can talk to the HR team if you have questions related to this. If your partner will be accompanying you during your relocation to Stockholm, please feel free to share information about SDCN with them as well.

Human Resources

Our HR policy contains guiding principles and values that describe our way of working at the SRC at Stockholm University. The policy is intended for all staff at the SRC and help us to deliver on our mission and vision, create a good working environment and ensure equal treatment.

The Stockholm University Staff pages are very helpful and guide you during your employment.

In Swedish the staff pages are called Medarbetarwebben.

Here you find explicit info often asked for regarding Terms of employment.

SRC Routines for vacation reporting and follow up

Regulations on vacation

Contact: Cecilia Linder, HR: cecilia.linder@su.se or phone +46737078630

ABW (Activity Based Working)

The SRC practices an activity-based working method which means that we have an office with a setup that allows us to choose from a variety of settings according to the nature of what we are doing. The workplace has been designed to support the different way we carry out our work; individual work spaces, meeting rooms, social areas, creative areas etc.

To the right you find a link to the map of the office with the different colors indicating the purpose of the room. Physical maps are also placed around in the office.

Guideance on how to book rooms in Outlook. If you have trouble, please contact IT support.

Here you find the rules and descriptions of room colors.

In March 2023 we dedicated a full speed talk to the ABW method and discussed things that have been improved and new suggestions for improvement. These have been followed up by the AGWEER team and Lisen gave a follow up speed talk in June 2023. If you have more questions or suggestions for improvements, please reach out to anyone in team AGWEER.

Avonova - occupational health care services

Contact Avonova for advice on work related illness:
Phone: 08-120 125 00
Opening hours: 08:00 - 16:30
Email: stockholmcity@avonova.se

As an employee you have the right to three anonymous counselling sessions per calendar year. You can have more sessions than this, in dialogue with the closest manager. Temporary hourly employed are unfortunately not covered by the agreement.

If you are in need of medical care that is not considered work-related, please contact primary health care, such as your health care center or family doctor.

More info about Avonova on the SU staff webb.

Recruitment

Recruitment is one of the most important processes at the SRC. Our Recruitment policy outlines the steps and responsibilities connected to the recruitment process at the centre. The policy is intended for all staff who are involved in any recruitment process at the SRC.

In the Toolbox for recruitment you find supporting documents. For the latest version of the advertisement, please contact Cecilia Linder, at HR.

For PhD recruitments, please visit the Education site for supervisors.

In December 2023 HR offered a seminar to all researchers and similar who are recruiting an hiring.

Contact: Cecilia Linder, HR: cecilia.linder@su.se or phone +46737078630

Annual Development Talks

During the month of May development talks are carried out at the SRC (please note that development talks for PhD students are held by the supervisor during September). The purpose of the talk is to have a more in depth conversation about the employee´s work tasks, the working environment, responsibilites and needs as well as the organization's aims.

The SRC guidelines for the Annual development talk (mainly aimed at researchers) are based on Stockholm University’s template for these reviews. They are designed to clarify how performance is evaluated in accordance with individual job tasks and overall centre vision and mission.

The annual development talks for PhD students are held between the supervisor and the PhD student and it's the responsibilty of the supervisor to conduct these talks. These are normally held during September/October. Here you find the PhD Staff Appraisal Guide for the SRC.

More information is sent by the closest manager/supervisor.

For the Stockholm University guidelines often used for non-research staff (T/A-staff), see Performance review.

Contact: Cecilia Linder, HR: cecilia.linder@su.se or phone +46737078630

Staff development

SU offers many courses and workshops to keep up to date with current administrative systems, teaching and management. Here is the list of the development opportunities offered by the university administration, Centre for the Advancement of University Teaching, Department of Computer and Systems Sciences (DSV), and Department of Swedish Language and Multilingualism.

Swedish link (extensive list, includes even training for T/A personell) 
English link (less extensive list, prioritise the Swedish page!)

Contact: Cecilia Linder, HR: cecilia.linder@su.se or phone +46737078630

Salary determination & revision

Salaries at Stockholm University should be individually determined, differentiated, and objective, following the SU policies for salary setting.

New salaries are determined in connection with:

• New employment – individually agreed upon.
• During the annual salary review
• Upon promotion – e.g. promotion to docent or professor.
  

More info and links to the salary determination process.

The salary revision process typically takes place annually during the fall.

For more information about the salary revision and for the latest salary talk template, please refer to: SU site on salary revision.

Employee survey results

SRC has carried out two joint SU employee surveys in the recent years. Please see the results from each survey below. The results served as a basis for activities to the annual SRC work environment action plan.

Results from the survey on harassment, sexual harassment and victimization (2023)

Results from the survey on working climate, leadership, performance reviews (2022)

Research ethics

Our research raises a wide range of ethical considerations. SRC has a set of principles to guide in research ethics and a system to provide ethical review and feedback on planned research.

More info on Research Ethics from Stockholm University

Contact: src-ethics-review@su.se

Engagement with external partners

A set of principles for engagement with external partners have been developed to guide our collaboration with various organisations. 

Contact: Albert Norström, albert.norstrom@su.se

Work environment, equal treatment

The Work environment and equal treatment plan is an annual overview of prioritised actions towards an improved work environment for all. The actions are suggested by the centre Advisory Group for Work Environment and Equal Rights and decided by the leadership team. The plan consists of a set of goals that has been defined by the group along with specific actions and time indicators to reach these goals. All employees are encouraged to reach out to any colleague in the AGWEER team and suggest improvements or activities.

Our work environment representatives (Swedish = skyddsombud/arbetsmiljöombud) are:
Ingo Fetzer, Tobias Andersson, Antonia Bondén, Genevieve Allen, Alex Jiao and Monica Bhattacharya.

Click here to find more policies related to working environment and equal treatment at Stockholm University (only in Swedish).

The SRC Code of Conduct was accepted in 2022. 

If you have information about, or suspect, irregularities or wrongdoings - please report it through the whistleblower function.

Contact: Cecilia Linder, HR: cecilia.linder@su.se or phone +46737078630

Harassment

Harassment and Victimisation at your workplace

• What is harassment and victimization and how to act in case of exposure to this.

External harassment in professional situations, e.g. social media channels, conferences

• What is external harassment in professional situations and how to act in case of exposure.

Contact: Cecilia Linder, HR: cecilia.linder@su.se or phone +46737078630

Environment/Sustainability plan

The Environment plan is an annual overview of prioritised actions to become more sustainable in its own work. The actions are suggested by the centre Advisory Group for Work Environment and equal Rights. The plan consists of a set of goals that have been defined by the group along with specific actions and time indicators to reach these goals. 

Stockholm University environmental policy

SRC Sustainability Activities (since 2019)

In this document we have collected activities that have been carried out at SRC since 2019 with the goal to become more sustainable. These originated from strategic decisions, core activities as well as from the environmental action plans.

Regarding travel, see also more below on this page.

"Employees and students must carefully evaluate the need for every work- or study-related travel. To minimise the impact on the climate and environment travel must to the furthest possible extent be replaced with digital meetings. This also applies to travel that is elicited and funded by external parties. It is not permitted to fly to a meeting or an activity that lasts less than one workday if digital participation is an option."

For more details you can find the SU policy for meetings and travel here.

We also have an SRC food policy to guide us in making more sustainable choices in that regard. This and more information about the SRC's environmental work you can also find at the Environmental Corner.

If you have suggestions for improvements of our internal environmental work, please contact Cornelia Ludwig. 

Suggestions for any part of the SU campus as well as any deviations and irregularities are reported here.

Contact: Cornelia Ludwig: cornelia.ludwig@su.se or phone +46737078590

Crises and emergencies

The Crisis Emergency Plan for Staff and Students provides an overview of checklists and measures needed to be taken in case incidents such as a physical accident, a personal crisis or criticism towards our work.

Here is the evacuation plan for Campus Albano House 1, in case of emergency. 

There is a separate Crisis emergency plan for management for Management that applies the Centre director and others within the Centre crisis management group.

Contact: Head of Admin Karl Hagström karl.hagstrom@su.se +46737078868
Head of Comms Marcus Lundstedt marcus.lundstedt@su.se +46720709721

Communications

All SRC staff need to be aware of our communications policy. Find it and other related communications guidelines and templates here.

Event support

Events are planned using the following guidelines. Contact Jill Wallin, Office Coordinator, for guidance and useful tips on how to best plan your meeting: Jill.Wallin@su.se, For hosting external public events, please also consult Minda Holm, Communications officer: Minda.Holm@su.se

Sickness checklist

Sick leave is reported by employees in Primula. It's also possible to report it to HR by sending an email. Please note that it is important to report the sick leave in one of the above ways. In case of questions, please reach out to HR.

In case you expect to be away only for a few days, not exceeeding 7 days, you keep contact with the supervisor and report the sick leave in Primula once you are back at work.

Please find more info about sick leave exceeding 7 days here.

Travel

Our Safety guidelines before travelling for work provides staff and students important guidelines before, during and after a work-related travel. This includes a checklist and a risk analysis plan. 

Please note our General guidelines for how to book travel and accommodation.

Policy for meetings and travel

Guidelines for extended travel/mobility

Contact: Antonia Bondén, antonia.bondén@su.se or phone +46 8 674 72 32

End of employment

If your employment at the centre is ending, there are certain routines that need to be followed. A checklist has been developed to make sure you return all necessary keys, cards and equipment. Please note also the Routine for returning and handling of equipment.

Contact: Cecilia Linder, HR: cecilia.linder@su.se or phone +46737078630

SRC Minutes and Decisions

SRC Board Minutes

Director's Decisions (Föreståndarebeslut) - Decisions made by the Director on the basis of the Besluts- och delegationsordning för Stockholm Resilience Centre 

Description of SRC Organizational Groups

Selection Criteria for Theme Leaders & Principal Researchers  

Statutes and Order of delegation

Stockholm Resilience Centre statutes (PDF, in Swedish only)

A formal overview of how mandates are distributed within the various parts of our organisation can be found here: Besluts- och delegationsordning för Stockholm Resilience Centre (in Swedish only)