Finance

Salary accounting – you are responsible to hand in a salary form if this is not already done

1. Each employee is responsible for suggesting an appropriate allocation of salary funding between projects
2. and to get confirmation from the project owner(s) before submitting the form to the closest manager.
3. For PhD students it is the supervisor who suggests the allocation of salary funding and submits to the closest manager
4. The closest manager has to sign off any change of account codes (projektnummer) for salaries. This is to avoid inconsistent instructions to HR and financial controllers (projektekonomer) and to improve clarity for all of us. Please remember to check with your financial officer before changing salary accounting (check against budget).
5. E-mail the template to src-hr@su.se
6. Please see box on the right for routine and template documents

Applying for research funding

1. Four weeks before submission deadline: Contact the financial controllers to let them know that you intend to submit a proposal, and the type of help you expect that you will need.
2. Two weeks before submission deadline: The project application, including a budget, should be in such condition that it can be presented to the closest manager for a decision to “go ahead”. Any co-financing on SRC behalf should be clearly documented in the presentation to the manager.
3. Find the routine here: https://loop.stockholmresilience.su.se/src-all/project-management/

Contract management

1. How to handle different types of agreements depends on the type of funder. Head of admin can always guide you and support you when it comes to contracts/agreements
2. Find the different types of funders and to handle them here: https://loop.stockholmresilience.su.se/src-all/project-management/

Project management guideline – who does what at SRC (when it comes to research projects)

1. The routine clarifies responsibilities at different stages:

                                                     i.      Before project startup

                                                     ii.      The startup phase

                                                     iii.      Running the project

                                                     iv.      Closing the project

                2. Find the description here: https://loop.stockholmresilience.su.se/src-all/project-management/

If you have costs to reimburse, please follow the guidelines from SU, see link in the document box. 

For questions, contact srcfinance@su.se.